Job Description

ABOUT SAVILLS

At Savills, a leading global commercial real estate services firm, we help organizations find the solutions that ensure employee success. Sharply skilled and fiercely dedicated, our integrated teams of consultants and brokers are experts in better real estate. With services in tenant representation, capital markets, project management, workforce/incentives, and workplace strategy/occupant experience, we’ve boosted the potential of workplaces around the corner, and around the world, for 160 years and counting.

Savills is looking for an Office Coordinator in our Tampa, Florida office to provide support to the Portfolio Solutions team to help them achieve their business plan goals and objectives each year. This individual will be responsible for preparing proposals, PowerPoint presentations and communication materials. They will also coordinate the distribution of internal and external marketing information.

The ideal candidate is mission-driven, action-oriented, and able to thrive in a growing and fast paced environment. The role will leverage administrative and technical skills to provide support to and work collaboratively with the entire office.

KEY DUTIES AND RESPONSIBILTIES

• Greet and assist office guests.
• Answer/route all incoming calls.
• Handle all incoming and outgoing mail - i.e., Fed Ex, USPS, UPS, receive, sort, scan and distribute to appropriate individuals.
• Maintain, schedule and set-up conference room in preparation of broker/client meetings, lunches, training, or special events.
• Maintain upkeep of kitchen, including cleanliness and tracking and ordering of kitchen/vendor supplies.
• Responsible for office record keeping (employee addresses, emergency contacts).
• Provide administrative and technical support to assigned team as needed.
• Accurately prepare building reports, tour books and other correspondence to meet brokers' demands and clients' needs, often under tight time constraints.
• Assist with basic graphical support.
• Copy, print and bind presentation materials.
• Conduct online research.
• Coordinate on/offsite meetings including scheduling appointments, keeping calendars, and arranging travel itineraries and meeting room reservations.
• Perform accounting functions which may include preparation of expense reports and billings.
• Complete additional duties and responsibilities as assigned

COMPETENCIES

• Effectively communicate, interact, and collaborate with brokers, staff, vendors and clients
• Consistently demonstrate a high level of performance and professionalism
• Ability to multi-task and meet deadlines in a high-pressure environment
• Excellent verbal and written communication skills
• Maintain discretion and exhibit sound decision making skills
• Exhibit a high level of attention to detail
• Strong work ethic and positive attitude
• Advanced knowledge of Microsoft Office Suite (i.e. word, excel and power point)
• Working knowledge of Adobe InDesign/Illustrator or graphics knowledge a plus
• Excellent organizational and time management skills; ability to multi-task and prioritize workload under pressure
• Self-starter who works independently and thinks proactively and strategically
• Ability to adapt to company specific software.

PREFERRED EDUCATION AND EXPERIENCE

• 1-2 years of related office experience in support of a senior executive or team of
• executives. (Real Estate or Professional Services industry experience a plus)
• Bachelor’s Degree preferred and or equivalent combination of education and
• experience

Savills values a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other protected characteristic. All qualified applicants, including minorities and women, are encouraged to apply.

Savills participates in the E-Verify program.

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