Personal Assistant Job at Guild Capital, Miami, FL

R1Jvc2VCeEllRk1SS0NFTjFXZFFibVhwRVE9PQ==
  • Guild Capital
  • Miami, FL

Job Description

About Guild Capital

Guild Capital is an early-stage venture capital firm. We typically back founders in the US, UK, and India as their first institutional investor. Having delivered industry-leading returns over the last decade, we strive to become the trusted partner of our portfolio companies by actively supporting them in developing high-growth strategies, architecting high-performance teams, and raising capital for future growth.

The Personal Assistant role and responsibilities

We are seeking an exceptional Personal Assistant to provide essential support to Guild’s Chairman. The Personal Assistant will be a dual role that requires superior organizational abilities, meticulous attention to detail, unwavering discretion, and the capacity to anticipate needs while managing multiple priorities simultaneously.

  • Manage complex calendar and schedule appointments, ensuring no conflicts and optimal time management
  • Work with the Chairman’s Office and other Executive Assistants to coordinate domestic and international travel arrangements including private aviation, accommodations, transportation, and itineraries
  • Handle sensitive personal and professional correspondence with the utmost confidentiality
  • Screen calls, emails, and visitors, prioritizing communications appropriately
  • Arrange and coordinate personal events and entertainment, including private dining experiences
  • Manage personal shopping, gift procurement, and special occasion planning
  • Prepare for and help plan any travel itineraries
  • Liaise with other staff members, family office personnel, and service providers
  • Develop relationships with vendors to handle last-minute requests related to security, drivers, cleaning, etc.
  • Process expense reports and maintain accurate records of personal expenditures
  • Execute special projects and ad-hoc requests with efficiency and discretion
  • Coordinate with household staff including housekeepers, chefs, gardeners, and security personnel
  • Manage vendor relationships and service contracts for real estate properties
  • Ensure properties are properly prepared before principal's arrival and maintained during absence

Requirements

  • 1+ years of experience as a personal assistant in a professional capacity
  • Exceptional organizational skills with ability to prioritize competing demands
  • Excellent written and verbal communication skills
  • Strong problem-solving abilities and resourcefulness
  • Proficiency with technology including Microsoft Office Suite, property management software, and travel booking platforms
  • Valid driver's license with clean driving record
  • Passport and ability to travel internationally on short notice
  • Financial acumen to manage substantial budgets and expense reporting
  • Proactive, anticipatory mindset
  • Detail-oriented with excellent follow-through

Other considerations

  • Position requires flexibility with working hours including evenings, weekends, and holidays as needed
  • Domestic and potentially international travel required

Job Tags

Holiday work, Afternoon shift,

Similar Jobs

Flying Food Group

Executive Sous Chef Job at Flying Food Group

 ...Executive Sous Chef Reports To: Executive Chef Department: Culinary / Kitchen Operations Position Summary: The Executive Sous Chef is the second-in-command in the kitchen and plays a critical leadership role in overseeing day-to-day culinary operations... 

LD Consulting

Energy Engineer II, III, Sr Engineer Job at LD Consulting

 ...Job Title: Engineer II, III, Sr Engineer Company: LD Consulting Work from home part-time (must reside in Oregon or Washington state) Travel: 25% travel to client sites in the Portland Metro area The Energy Project Engineer will work with industrial customers... 

Delamar Hotel Collection

Hotel Sales Manager Job at Delamar Hotel Collection

 ...Delamar Hotel in West Hartford CT is seeking an experienced Hotel Sales Manager . This is an exciting opportunity to work in a well establish hotel in the center of blue back square and to be a part of a wonderful team and company! Job Description As a Sales Manager... 

Grand Light

Historic Lighting Conservator & Conservation Technician Job at Grand Light

 ...blending, and conservation of existing finishes on historical lighting fixtures. Apply custom finishes and protective coatings (waxing) using brush or spray techniques. Handle delicate and fragile materials, ensuring their preservation and integrity during the restoration... 

International School of Music

Music School Administrative Assistant Job at International School of Music

 ...International School of Music is seeking a dependable and personable Program Coordinator to join our team. This individual will work passionately to support and inspire our community members, fostering a love for the arts through music instruction. The successful candidate...