Job Description
Overview
Site Property Manager (27822) – Westminster Company
This position is responsible for all day-to-day operations of the property.
Essential Functions
LEASING ACTIVITIES:
Presents the property and sample apartments in the best possible manner to prospective residents. Assures that the required paperwork is completed accurately. Selects residents based on the property’s resident selection guidelines. Processes applicants in advance. Mails notifications to accepted and declined applicants on a timely basis.
Consults with RPM and/or Director of Compliance regarding clarification of company or regulatory agency policies.
Coordinates fully the Move-in process and the Move-Out process.
Ensures that residents obey the various provisions of the lease. After consulting with residents in violation of the lease or preparing a resident referral if a RSC is on staff (if appropriate) initiates lease termination proceedings against residents who do not abide by the lease. Consults with RPM prior to starting lease termination proceedings.
Receives rent, security deposits, and other income from residents on behalf of the property. Prepares receipts for income and makes daily bank deposits (if applicable) and uploads information to Corporate.
Consistently bills residents for damages, late charges, NSF charges, and other miscellaneous charges due under the lease. Consults with RPM as needed.
Assures that only eligible applicants are admitted as residents. Consults with RPM and/or Director of Compliance, as needed.
Markets the property in accordance with Affirmative Fair Housing Marketing plan and the extent of the waiting list.
Performs interior unit inspections three times a year (family) or two times a year (elderly) and informs RPM of needs and violations.
Assures turnover units are completely made ready for occupancy in not more than five (5) days on average.
Recertifies/renews leases in accordance with company policy and/or regulatory agency guidelines.
Processes evictions, which includes completing all required documentation, serving notices, and attending court hearings.
Administrative Activities:
Assures that maintaining a safe environment is a priority throughout the project. Ensures maintenance staff knows safety standards and follows safety procedures. Advises residents to notify management if safety hazards are present.
Maintains an adequate inventory of supplies and forms necessary to complete the administrative function. Obtains additional supplies and forms through approved vendors.
Assures that the required information and reports are completed and distributed in a timely manner.
Notifies the RPM and the Safety Officer immediately per phone and with a follow-up written incident report within 24 hours of any fire or other casualty, any work-related injury to an employee, or any damages or injuries suffered by a resident or any other person.
Ensures all performance is conducted professionally and within the limits of authority as specified in the Property Management Handbook.
Publishes and distributes a periodic resident newsletter and engages residents in a neighborhood network, if applicable.
Maintains resident files in accordance with company guidelines.
Verifies insurance and monitors performance on all contracted work, ensuring work complies with contracts.
Maintains property grounds and ensures work orders are completed properly, timely, and professionally.
Ensures supervisory duties and responsibilities for subordinate staff are carried out in a timely and professional manner.
Maintains an effective “after hours” emergency system.
Maintains a high level of confidentiality.
Financial Activities:
Ensures the property operates within budget and meets or exceeds targets set during the budget process.
Collects delinquent amounts for current and previous residents as required.
Manages purchasing within the approved budget. Prepares invoices for payment within 24 hours of receipt and obtains approval for purchases over $500 in advance of purchase.
Actively participates in the budget development and approval process, providing facts, figures, and recommendations.
This job description does not state or imply that these are the only duties to be performed by the employee occupying the position. Employees may be required to follow other job-related instructions and perform other duties as requested by their supervisor, subject to reasonable accommodations.
Specific Job Knowledge, Skills And Abilities:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Regularly stand, walk, and use hands to finger, handle, or feel objects, tools, or controls. Frequently reach with hands and arms; climb or balance; stoop, kneel, and talk or hear.
Regularly lift and/or move up to 25 pounds; frequently lift and/or move up to 25 pounds; occasionally lift and/or move more than 25 pounds.
Specific vision abilities required: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Occasionally works outdoors in various weather conditions and may be exposed to wet or humid conditions.
The noise level in the work environment is usually moderate.
Knowledge Requirements:
Section 8 or Tax Credit Experience
Property Management license, preferred
Basic knowledge of standard office equipment
Basic knowledge of computers
Completed high school diploma or equivalent
Must attend required training
Note: Seniority level, Employment type, and Job function blocks were cleaned up to use standard headings and lists without duplications in this refined description.
#J-18808-Ljbffr Westminster Company
Job Tags
Work at office, Immediate start,