Job Description

Job Description

We are seeking a highly organized and proactive Executive Assistant to support senior leadership of a distributing company in Spartanburg. This role demands discretion, strategic thinking, and the ability to manage complex schedules and communications. The Executive Assistant will serve as a key liaison, ensuring the executive’s time is optimized and operations run smoothly.

Responsibilities

• Manage executive calendars, including scheduling meetings, appointments, and travel
• Coordinate logistics for board meetings, conferences, and company events
• Prepare reports, presentations, and correspondence on behalf of the executive
• Handle confidential information with discretion and professionalism
• Screen and prioritize emails, calls, and requests
• Liaise with internal teams and external partners to facilitate communication
• Track expenses and assist with budget preparation and reporting
• Conduct research and compile data to support decision-making
• Assist with special projects and strategic initiatives
• Maintain filing systems and ensure accurate documentation

Qualifications

• Bachelor’s degree in Business Administration or related field preferred
• 3–5 years of experience in executive-level administrative support
• Proficiency in Microsoft Office Suite and calendar management tools
• Experience handling confidential information with discretion
• Familiarity with HR and benefits administration is a plus

Skills

• Exceptional organizational and time-management abilities
• Strong written and verbal communication skills
• High level of professionalism and discretion
• Ability to anticipate needs and solve problems proactively
• Comfortable working independently and collaboratively
• Office-based with occasional remote coordination or travel
• Reports directly to the CEO or other senior executives

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