Office Coordinator Job at Sterling Engineering, Crystal Lake, IL

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  • Sterling Engineering
  • Crystal Lake, IL

Job Description

Title : Office Coordinator

Location : Crystal Lake, IL

Pay : $20-$24/hr.

Hire Type : Contract to Hire

Schedule : 7:30 AM – 4:00 PM

Sterling Engineering is seeking a Office Coordinator to support daily operations in a fast-paced office environment. This role plays a critical part in supporting customers, processing orders, resolving issues, and acting as a key communication link between sales, project management, purchasing, production, and customers. A positive, professional attitude and willingness to learn are essential for success in this role.

Job Duties :

  • Respond to customer requests for documentation (packing lists, BOLs, proof of delivery, invoices)
  • Enter and process basic sales orders using Sage software
  • Create and maintain order-specific digital and physical files
  • Coordinate with project managers on material worksheets, blueprints, and documentation
  • Distribute paperwork to production and purchasing teams
  • Provide backup support to purchasing and reception as needed
  • Upload and download documents to customer and vendor portals
  • Perform general office and administrative tasks, including data entry, filing, and report updates
  • Assist with marketing support such as brochures, social media, and website photos
  • Maintain spreadsheets, logs, and sales analysis reports for management
  • Support sales and operations teams as needed

Qualifications :

  • Experience working in a manufacturing or warehouse-style environment, with the ability to adapt to a fast-paced, hands-on setting.
  • Minimum of 1–2 years of relevant experience required
  • Strong proficiency in Microsoft Excel required.

Job Tags

Contract work, Work at office,

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